Using a few short cut keys on Sage can make significant time saving when entering transactions, and reduce the need to reach for the mouse all the time. These shortcut keys are available in all versions of Sage 50 Accounts.
F1 The intuitive help file appears, open at the page relevant to the screen you are on. Can’t remember how to do a bank reconciliation – go into Bank, Reconciliation, click F1 and the help file will appear.
F2 The system calculator; you can use to perform mathematical calculations and, if needed, paste the result back into a data field.
F3 Displays the Edit Item Line window when entering invoice details. In Accounts Professional you can also use this key to display the Edit Items Line in sales and purchase order processing.
F4 Opens any drop down box in an entry field – a quick way to access the calendar, calculator or finder search list if the selected text box has any of these attached.
F5 Calls the Spell Checker when pressed while the cursor is in a text box. Calls the currency calculator when the cursor is in a numeric box, if foreign currency is enabled.
F6 The duplicate cell command in the Edit menu. The most useful Function key in my opinion – handy when entering a purchase invoice over a number of nominal codes, or to repeat a narrative in a journal…
F7 The insert row command in the Edit menu. Particularly handy when creating journals, or editing the Chart of Accounts.
F8 The delete row command in the Edit menu. Useful if you create a line that you do not need, or when editing the Chart of Accounts.
F9 The calculate net command button. Enter the gross value of an invoice in the net box and click F9. Using the T code, the net and VAT will automatically correct. Very useful for VAT receipts that do not show the split of net & VAT.
F11 This key launches the Windows control panel. Alternatively, you can configure this button to launch another application on your PC. Go to Tools, Options, Environment to configure this key.
F12 By default, the F12 key launches the Report Designer. Alternatively, you can configure this button to launch another application on your PC, or set this key to automatically hide the Sage screen – useful if you are interrupted when processing confidential information. Go to Tools, Options, Environment to configure this or tick the box to set as the ‘hide’ key.
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